Note! Ensure you have the “Manage assigned project” permission to view and manage timesheets.
Managers can review and approve/reopen only projects in which they set as Manager in ERP Projects.
To view associates’ timesheets from your team and approve/reopen work time, you need to use Projects log tan on the Time tracking page.
Information displayed for each project
For each project, the following blocks of information are displayed for the current week (Monday to Sunday):
- Associate:
- Displays all associates who have an active assignment to the project for the selected period.
- Status:
- Pending: No logged time for the selected period for project and overall hours.
- Open: An associate logs at least one minute for the project. If the actual hours are 0, but overall hours > 0, Manager should approve this timesheet and close period.
- Approved: All days for the selected period are approved. Associate cannot track time for the period of the project.
- Updated At:
- Displays the last update time.
- Actual Hours:
- Total sum of logged hours for the period per associate. Day off isn’t included.
- Expected Hours:
- Planned hours that the associate should work for the period according to assignment in ERP.
- Projects Overall Hours:
- Total actual hours + day offs/ Total expected hours through all projects.
Actions
- Approve:
- Active if the Status is “Open”.
- Disabled if the status is “Pending”.
- Reopen:
- Active if the Status is “Approved”.
Note! You can switch between weeks using the provided navigation, but you cannot choose a custom period in the date picker.
Approve timesheet
- Select a Timesheet:
- Choose the timesheet you wish to approve from the list of available timesheets.
- Approve the Timesheet:
- Click on the “Approve” button to approve the selected timesheet.
- Once approved, the timesheet’s status will change to “Approved,” and the owner of the timesheet will not be able to log time for that period anymore.
- The unavailable dates for logging time are blocked in the “My Log” tab and “Projects tasks” tab.
Reopen timesheet
- Select an Approved Timesheet:
- Choose an approved timesheet that you wish to reopen.
- Reopen the Timesheet:
- Click on the “Reopen” button to reopen the selected timesheet.
- Once reopened, the owner of the timesheet can log time for that period again, and all previously logged hours will remain unchanged.
View detailed timesheet:
Manager can view details of logged time only for the projects on the Time log project.
Manager can Approve and Reopen work time there too.
Also, by clicking on the “Details” in the burger menu, you can view details of work log.
